Board Members: Roles & Responsibilities
5th GRADE LIAISONS
Must be a 5th grade parent. Can be two co-chairs. Organizes the annual 5th grade fundraisers for Marin Headlands, if needed, providing a budget summary to the Treasurer and VP Fundraising as the funds are collected and requests payment to the vendor/company. Coordinates 5th grade specific activities including promotion, end-of-year activities, the 5th Grade Gift to the school, and the yearbook. Requires 20-40 hours mostly in the last few months of school.
ANNUAL FUND CHAIR
Creates communications explaining PFC-supported activities and how to participate in the Annual Fund. Coordinates solicitation and collection of donations. Three parents often share this position. Requires about 5-20 hours per week, consolidated at the start of the school year. Reports to VP Fundraising.
AUCTION CHAIR
Organizes the school's annual Benefit Auction & Dinner with a team of volunteers. Creates the theme for the event and all printed/web materials for promotions, advertising, catalog, etc. Writes (or delegates) weekly auction updates for the newsletter as needed. Meets regularly with co-chairs and team leaders. Manages or oversees the coordination of all auction areas: financial goals, donor solicitations, database entry, facility rental, food and beverage orders, creating or purchasing decorations, setup and take down on the day of the event, and managing checkout. Provides a budget summary after the funds have been collected. Provide or obtain training for operating the Auction software. Planning commences at the start of the school year. Reports to VP Fundraising.
FALL FESTIVAL THORNCHILL CHAIR
Organizes and oversees the main Fall school community event, including setting up the booths, coordinating the decorations and prizes, and managing all classes and entities at the festival. Prepares all communications for the Fall Festival ThornChill, including newsletter, Konstella flyers etc. Coordinates volunteers, food and music. Requires 10-20 hours at the beginning of the school year.
GRANTS & SOLICITATIONS CHAIR
Seeks grants that will benefit the school and prepares the grant applications. Responds to requests from teachers regarding grants. Reminds Board about fundraising sources, such as corporate matching funds and United Way. Keeps abreast of new solicitation opportunities. Requires 2-8 hours per month. Reports to VP Fundraising.
HOSPITALITY CHAIR
Coordinates the Back-to-School Coffee, Thornhill Staff Holiday Gift and Teacher Appreciation Week. May assist with refreshments for other school events (e.g., school site improvement days, retirement celebrations, etc.) Recruits volunteers to help pick up lost and found items from the school yard to a charitable cause. Places periodic announcements in the newsletter, letting parents know that lost and found donations are pending. Requires 6 hours to organize, setup, and cleanup for the main events; plus 2-4 hours per month for other activities. Reports to PFC President.
INCLUSION & BELONGING CHAIR
Leads a committee of interested parents to make our school environment welcoming and accepting of all families and differences in our school community. Communicates with parents and PFC Board and uses PFC communication vehicles to promote diversity meetings and events. Facilitates meetings of the BAC Allies. Requires 2 hours per month. Reports to VP Community Support.
MERCHANT PARTNERSHIPS CHAIR
Coordinates the eScrip program as well as several other merchant giveback programs such as Minted, Good Eggs, Thornhilll Shutterfly Storefront, etc. Promotes all programs via various communication channels (newsletter, Konstella, flyers, e-mails, at events, Room Parent Network, contests, etc.). Investigates new merchant giveback or fundraiser programs and decides whether or not to implement them. Works with PFC Treasurer to monitor contributions and provide financial updates. Requires 10-12 hours at the start of the school year and 2 hours per month thereafter. Reports to VP Fundraising.
DINE OUTS CHAIR
Builds partnerships with local restaurants to organize fundraising dine-out nights, where a percentage of sales is donated back to Thornhill. Coordinates event dates, logistics, and promotional materials with restaurant partners. Promotes each event through Konstella, the school newsletter, and flyers when needed. Helps boost community participation while supporting local businesses and raising funds for the school. Reports to VP Fundraising.
NEWSLETTER EDITOR
Manages the weekly layout, editing, and preparation of the school newsletter that goes out every Tuesday. Compiles content submitted by Board members, the Principal, and teachers—including articles, images, and photos—and edits for clarity and consistency. Shares a draft with all contributors, as well as the President and VP of Communications, for review. Once finalized and approved, the VP of Communications distributes the newsletter via S'more to Konstella and ParentSquare. Position may be shared by two or more parents. Requires 2-4 hours per week. Reports to VP Communications.
PARLIAMENTARIAN
Gives instructions in parliamentary procedure when needed at meetings. May make a record of all standing rules adopted by the Board. May bring a copy of this record and Robert's Rules of Order to all meetings. Ensures the bylaws are followed. Requires an average of 1 hour per month. Reports to the Secretary.
READ-A-THON
Leads the planning and execution of Thornhill’s annual Read-a-thon. Develops promotional materials through the newsletter, Konstella, and/or school flyers. Coordinates event logistics, including setting reading goals, tracking student participation, and organizing classroom incentives or prizes. Plans and hosts the celebratory Read & Feed event at Thornhill. Works closely with teachers and volunteers to encourage student engagement and maximize participation. Requires 20 hours of work. Reports to VP Fundraising.
RECRUITMENT / MEMBERSHIP
Elected by the President, encourages membership and participation in the PFC. Leads Recruitment Committee for PFC Board members for the following year. Prepares communications for recruitment of PFC Board positions in April-May. Requires 20 hours for recruitment in March, April, and May. Reports to the President.
ROOM PARENTS COORDINATOR
Offers guidance to all head room parents (could be through a meeting to educate room parents or via email containing an overview of room parent responsibilities). Sends out email communication to room parents about school issues or events. Provides information to other chairpersons about who has volunteered for what positions in each class as needed (i.e., class basket chair, carnival chair). Assists with recruiting volunteers for school related functions. Requires 2-4 hours per month. Reports to VP Communications.
SITE & SAFETY CHAIR
Coordinates site-improvement days in conjunction with Principal and staff input, including projects such as gardening, bolting of classroom shelves to walls, putting tennis balls on classroom chairs, painting of front-entry railings and picnic tables, removing gravel off yard, painting yard game stripes on asphalt, etc. Helps Principal with emergency preparedness plans, materials, building evacuation drills. Keeps emergency supplies in container current. Requires about 4-8 hours per month. Reports to the President.
SPIRIT WEAR
Decides and designs what Thornhill School items to purchase and sell. Keeps track of inventory of items. Collects money and deposits with the treasurer. Requires 1-2 hours a month, with more hours surrounding events when items are for sale. Reports to the Treasurer.
SUSTAINABILITY CHAIR
Coordinates PFC sustainability efforts. Establishes a team of volunteers to develop and support sustainability activities at the school. Plans activities associated with sustainability (e.g., bike/walk to school groups, recycling, composting, etc.). Prepares communications for sustainability activities including newsletter articles, posters, etc. Requires approximately 2-4 hours per month, more depending on activities. Reports to the VP Community Support.
THUNDER DADS
Organizes the Thunder Dads and communicates activities with the PFC Board, parents, and school community. Coordinates volunteers for all Dads Club events. Encourages dads' participation in the school, helps sustain school legacies, and serves as an active voice among PFC leadership. Requires 2-8 hours monthly throughout the school year. Reports to the VP Community Support.
TECHNOLOGY CHAIR
Supports the Principal and PFC President with school-wide technology improvements and troubleshooting. Manages the technology budget and communicates related goals, plans, and progress to the Board and school community. Requires 2 hours per week. Reports to the President.
PROSPECTIVE NEW FAMILY LIAISONS
Organizes school tours for prospective parents in November, December, and January. Organizes playdates at the school for incoming TK/Kindergarten families over the summer. Promotes communication among new TK/Kindergarten parents including posting in the Newbies at Thornhill Konstella committee. Best suited for current TK/Kindergarten parents with an older sibling and is often a shared position. Requires 2-8 hours per month, more during school tours. Reports to the President.
TRAFFIC SAFETY COORDINATOR
Coordinates Quick Drop traffic flow programs, including volunteers. Communicates traffic safety procedures to the school community. Works with the Principal, traffic enforcement officers, and the community to improve traffic flow/safety. Requires 1-2 hours per week, more during the first week of school. Reports to the President.
WALKATHON CHAIR
Leads the planning and execution of Thornhill’s main spring fundraiser with support from a team of volunteers. Develops the event theme and coordinates related artwork and materials. Manages all communications—including newsletter articles, emails and banners to promote the event. Coordinates volunteer roles for the day of the event, including food and activity support. Oversees all event-day logistics and ensures everything runs smoothly. Collects and tracks pledges, and provides a final budget summary once fundraising is complete. Reports to VP Fundraising.
WEBMASTER
Maintains and updates school website (including calendar and posting newsletter). Ensures website content is updated at the beginning and regularly throughout the school year. Requires 10-12 hours a week at beginning of school year, then 1-2 hours per week thereafter, higher during event times. Reports to VP Communications.
Must be a 5th grade parent. Can be two co-chairs. Organizes the annual 5th grade fundraisers for Marin Headlands, if needed, providing a budget summary to the Treasurer and VP Fundraising as the funds are collected and requests payment to the vendor/company. Coordinates 5th grade specific activities including promotion, end-of-year activities, the 5th Grade Gift to the school, and the yearbook. Requires 20-40 hours mostly in the last few months of school.
ANNUAL FUND CHAIR
Creates communications explaining PFC-supported activities and how to participate in the Annual Fund. Coordinates solicitation and collection of donations. Three parents often share this position. Requires about 5-20 hours per week, consolidated at the start of the school year. Reports to VP Fundraising.
AUCTION CHAIR
Organizes the school's annual Benefit Auction & Dinner with a team of volunteers. Creates the theme for the event and all printed/web materials for promotions, advertising, catalog, etc. Writes (or delegates) weekly auction updates for the newsletter as needed. Meets regularly with co-chairs and team leaders. Manages or oversees the coordination of all auction areas: financial goals, donor solicitations, database entry, facility rental, food and beverage orders, creating or purchasing decorations, setup and take down on the day of the event, and managing checkout. Provides a budget summary after the funds have been collected. Provide or obtain training for operating the Auction software. Planning commences at the start of the school year. Reports to VP Fundraising.
FALL FESTIVAL THORNCHILL CHAIR
Organizes and oversees the main Fall school community event, including setting up the booths, coordinating the decorations and prizes, and managing all classes and entities at the festival. Prepares all communications for the Fall Festival ThornChill, including newsletter, Konstella flyers etc. Coordinates volunteers, food and music. Requires 10-20 hours at the beginning of the school year.
GRANTS & SOLICITATIONS CHAIR
Seeks grants that will benefit the school and prepares the grant applications. Responds to requests from teachers regarding grants. Reminds Board about fundraising sources, such as corporate matching funds and United Way. Keeps abreast of new solicitation opportunities. Requires 2-8 hours per month. Reports to VP Fundraising.
HOSPITALITY CHAIR
Coordinates the Back-to-School Coffee, Thornhill Staff Holiday Gift and Teacher Appreciation Week. May assist with refreshments for other school events (e.g., school site improvement days, retirement celebrations, etc.) Recruits volunteers to help pick up lost and found items from the school yard to a charitable cause. Places periodic announcements in the newsletter, letting parents know that lost and found donations are pending. Requires 6 hours to organize, setup, and cleanup for the main events; plus 2-4 hours per month for other activities. Reports to PFC President.
INCLUSION & BELONGING CHAIR
Leads a committee of interested parents to make our school environment welcoming and accepting of all families and differences in our school community. Communicates with parents and PFC Board and uses PFC communication vehicles to promote diversity meetings and events. Facilitates meetings of the BAC Allies. Requires 2 hours per month. Reports to VP Community Support.
MERCHANT PARTNERSHIPS CHAIR
Coordinates the eScrip program as well as several other merchant giveback programs such as Minted, Good Eggs, Thornhilll Shutterfly Storefront, etc. Promotes all programs via various communication channels (newsletter, Konstella, flyers, e-mails, at events, Room Parent Network, contests, etc.). Investigates new merchant giveback or fundraiser programs and decides whether or not to implement them. Works with PFC Treasurer to monitor contributions and provide financial updates. Requires 10-12 hours at the start of the school year and 2 hours per month thereafter. Reports to VP Fundraising.
DINE OUTS CHAIR
Builds partnerships with local restaurants to organize fundraising dine-out nights, where a percentage of sales is donated back to Thornhill. Coordinates event dates, logistics, and promotional materials with restaurant partners. Promotes each event through Konstella, the school newsletter, and flyers when needed. Helps boost community participation while supporting local businesses and raising funds for the school. Reports to VP Fundraising.
NEWSLETTER EDITOR
Manages the weekly layout, editing, and preparation of the school newsletter that goes out every Tuesday. Compiles content submitted by Board members, the Principal, and teachers—including articles, images, and photos—and edits for clarity and consistency. Shares a draft with all contributors, as well as the President and VP of Communications, for review. Once finalized and approved, the VP of Communications distributes the newsletter via S'more to Konstella and ParentSquare. Position may be shared by two or more parents. Requires 2-4 hours per week. Reports to VP Communications.
PARLIAMENTARIAN
Gives instructions in parliamentary procedure when needed at meetings. May make a record of all standing rules adopted by the Board. May bring a copy of this record and Robert's Rules of Order to all meetings. Ensures the bylaws are followed. Requires an average of 1 hour per month. Reports to the Secretary.
READ-A-THON
Leads the planning and execution of Thornhill’s annual Read-a-thon. Develops promotional materials through the newsletter, Konstella, and/or school flyers. Coordinates event logistics, including setting reading goals, tracking student participation, and organizing classroom incentives or prizes. Plans and hosts the celebratory Read & Feed event at Thornhill. Works closely with teachers and volunteers to encourage student engagement and maximize participation. Requires 20 hours of work. Reports to VP Fundraising.
RECRUITMENT / MEMBERSHIP
Elected by the President, encourages membership and participation in the PFC. Leads Recruitment Committee for PFC Board members for the following year. Prepares communications for recruitment of PFC Board positions in April-May. Requires 20 hours for recruitment in March, April, and May. Reports to the President.
ROOM PARENTS COORDINATOR
Offers guidance to all head room parents (could be through a meeting to educate room parents or via email containing an overview of room parent responsibilities). Sends out email communication to room parents about school issues or events. Provides information to other chairpersons about who has volunteered for what positions in each class as needed (i.e., class basket chair, carnival chair). Assists with recruiting volunteers for school related functions. Requires 2-4 hours per month. Reports to VP Communications.
SITE & SAFETY CHAIR
Coordinates site-improvement days in conjunction with Principal and staff input, including projects such as gardening, bolting of classroom shelves to walls, putting tennis balls on classroom chairs, painting of front-entry railings and picnic tables, removing gravel off yard, painting yard game stripes on asphalt, etc. Helps Principal with emergency preparedness plans, materials, building evacuation drills. Keeps emergency supplies in container current. Requires about 4-8 hours per month. Reports to the President.
SPIRIT WEAR
Decides and designs what Thornhill School items to purchase and sell. Keeps track of inventory of items. Collects money and deposits with the treasurer. Requires 1-2 hours a month, with more hours surrounding events when items are for sale. Reports to the Treasurer.
SUSTAINABILITY CHAIR
Coordinates PFC sustainability efforts. Establishes a team of volunteers to develop and support sustainability activities at the school. Plans activities associated with sustainability (e.g., bike/walk to school groups, recycling, composting, etc.). Prepares communications for sustainability activities including newsletter articles, posters, etc. Requires approximately 2-4 hours per month, more depending on activities. Reports to the VP Community Support.
THUNDER DADS
Organizes the Thunder Dads and communicates activities with the PFC Board, parents, and school community. Coordinates volunteers for all Dads Club events. Encourages dads' participation in the school, helps sustain school legacies, and serves as an active voice among PFC leadership. Requires 2-8 hours monthly throughout the school year. Reports to the VP Community Support.
TECHNOLOGY CHAIR
Supports the Principal and PFC President with school-wide technology improvements and troubleshooting. Manages the technology budget and communicates related goals, plans, and progress to the Board and school community. Requires 2 hours per week. Reports to the President.
PROSPECTIVE NEW FAMILY LIAISONS
Organizes school tours for prospective parents in November, December, and January. Organizes playdates at the school for incoming TK/Kindergarten families over the summer. Promotes communication among new TK/Kindergarten parents including posting in the Newbies at Thornhill Konstella committee. Best suited for current TK/Kindergarten parents with an older sibling and is often a shared position. Requires 2-8 hours per month, more during school tours. Reports to the President.
TRAFFIC SAFETY COORDINATOR
Coordinates Quick Drop traffic flow programs, including volunteers. Communicates traffic safety procedures to the school community. Works with the Principal, traffic enforcement officers, and the community to improve traffic flow/safety. Requires 1-2 hours per week, more during the first week of school. Reports to the President.
WALKATHON CHAIR
Leads the planning and execution of Thornhill’s main spring fundraiser with support from a team of volunteers. Develops the event theme and coordinates related artwork and materials. Manages all communications—including newsletter articles, emails and banners to promote the event. Coordinates volunteer roles for the day of the event, including food and activity support. Oversees all event-day logistics and ensures everything runs smoothly. Collects and tracks pledges, and provides a final budget summary once fundraising is complete. Reports to VP Fundraising.
WEBMASTER
Maintains and updates school website (including calendar and posting newsletter). Ensures website content is updated at the beginning and regularly throughout the school year. Requires 10-12 hours a week at beginning of school year, then 1-2 hours per week thereafter, higher during event times. Reports to VP Communications.
